How to Cancel a Job Interview When You’re No Longer Interested

Getting an opportunity for an interview is good news in itself, especially when considering that usually only shortlisted applicants are invited to an interview session. But what happens if you are no longer interested in continuing the recruitment process or accidently getting another interview schedule at the same time for a more attractive job? Here are some things to keep in mind before you cancel a job interview when you are no longer interested in it.

It is not impossible if you are the one who decides to cancel and refuse the interview invitation. You may get many interview requests from different companies around the same time, therefore you must choose one of the most promising and appealing ones. It's also likely that after learning more about the company you're applying to, you realize you don't share the same vision as the company or don't like the given job description.

Of course, you may just decide not to attend the interview at the stated time, but this is less professional and may lead to you being regarded as negligent and arrogant. As a result, the best thing to do is to inform the hiring manager by email or phone that you intend to withdraw from the process. Here's how to drop a job interview on a positive note:

1. Confirm as soon as possible

If you have chosen to withdraw from the interview and do not wish to reschedule, you must notify the employer immediately. If there is enough time, for example, the interview will be held within the following week, you can send an email notification. However, if you decide to cancel it at the last minute, such as 24 hours before the scheduled time, then calling is the best approach to notify them so that other candidates may be informed.

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2. Provide convincing reason

Everyone, even the hiring manager, despises rejection. When you realize you need to cancel an interview, you should be able to provide genuine and persuasive reasons why. Inform them of your situation, which leads you to decide not to proceed with the process. Making lame excuses that are excessively long-winded can make you appear incompetent. Employers would like it if you are honest with them.

3. Say something simple

You do not need to give a detailed account of what is happening when explaining your reasons. Stick to a simple explanation for canceling the interview while expressing appreciation for the opportunity, and then end the conversation. If you get another job offer, notify them that you have left the market and are no longer looking for a job. Do not be disrespectful or insulting to the hiring manager since you never know when you will run into them again. Burning bridges, even with potential employers you may not be interested to work together with soon, is never a good idea for your professional persona. 

As your name and reputation are on the line, choose the best approach to communicate your intention in a respectful and professional manner. Moreover, you should avoid burning bridges in the chance that you need to contact the employer again in the future. Good luck!

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